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Cancellations and Continuances

 

 

Half-Day Session Cancellation/Continuance Fee Policy
Jack & Elizabeth bill the equivalent of a two-hour fee at their respective rates whenever a mediation is cancelled or continued ten business days or fewer before the scheduled mediation.

Cancellations: Most often, cases are cancelled and not rescheduled when the parties settle on their own without the intervention and assistance of a mediator.  While we encourage parties to seek voluntary settlements outside of mediation and outside of the litigation process, the cancellation fee will apply to all cancellations in which we are notified by telephone or in writing ten business days or fewer prior to the scheduled mediation session.

Continuances/Postponements:  Because parties book in advance, sometimes many months in advance, as the scheduled mediation date approaches, they realize that, for example, additional discovery needs to be done, that depositions need to be taken, or that they are still awaiting medical records or reports.  A fee will be billed according to the Half-Day or All-Day Session Policies, noted below, even if the parties intend to reschedule the mediation in the near future. If additional dates are necessary, our office asks that the initiating party take the lead on coordinating another mutually convenient date between the mediator, the attorneys, the clients and claims representatives. Williams & Williams will send a Rescheduled Confirming Letter once that mutually convenient date has been identified and reserved on calendar.

 

All-Day Session Cancellation/Continuance Fee Policy
Parties who reserve an all-day session are agreeing to be billed for a minimum of eight hours of mediation. In the event of a cancellation or continuance that occurs ten business days or fewer before the scheduled mediation the parties will be responsible for the full, eight-hour fee billed at the mediator’s hourly rate.

 

Cancellation/Continuance Fee Payment Responsibility
The cancellation/continuance fee will be billed to the party that requests the cancellation/postponement. We ask that the requesting party notify all parties of the cancellation/continuance request by voicemail and followed up in writing, either by facsimile or postal postal mail, at the same time that Williams & Williams is being notified. Emailed cancellations are NOT accepted. In some cases, (e.g. pre-mediation settlement) the parties agree to share equally in the cancellation/continuance fee. Please notify Williams & Williams of any fee-sharing arrangement.


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