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Additional Options

Payment Policies

 

No Deposits/No Retainers

  • Williams & Williams Mediation does not collect deposits in order to secure a mediation session. Parties will be billed after the mediation session concludes for the mediator’s time spent preparing for and conducting the mediation session.

 

In Pro Persona/Self-Represented Parties’ Payment Policies

  • If the plaintiff/claimant is a self-represented party, Williams & Williams requests that the defense interests/respondents agree to advance the in pro persona/plaintiff/claimant’s share of the mediator’s fee.
  • If the parties involved in a mediation are self-represented/in pro persona, then each self-represented mediation participant will be asked to sign an In Pro Persona Agreement to Mediate Form that includes an acknowledgement of payment responsibility clause.
  • In Pro Persona Acknowledgement of Policies form

 

Mediation Fee Payment Responsibility

  • Williams & Williams will bill the parties for time spent preparing for and conducting the mediation session after the session has concluded.  Unless otherwise agreed upon during the mediation session, all attorneys representing clients at a mediation, all claims representatives or corporate representatives appearing without attorneys on behalf of an entity agree to be billed directly by Williams & Williams and to be responsible for tendering or forwarding their clients’ respective shares of the mediator’s fee to Williams & Williams within 30 days from the date of the invoice.
  • The mediators will not bill the clients directly, nor engage in collection activities directly with the clients.  The parties are presumed to agree to this billing policy, unless written notification of dissent is received by Williams & Williams and all other attorneys involved prior to the mediation session. 


         
Timeline and Instructions for Payment of Mediator’s Invoice

  • Invoices shall be processed within 30 days from the date of the invoice. Payment should be tendered to either Jack Williams or Elizabeth Williams, individually (please do not address checks to Williams & Williams Mediation). In some cases, Jack and Elizabeth will wait to bill cases that have been mediated, but not settled, until such time that the case has settled through telephone follow-up efforts. We reserve the right to charge interest at the rate of 10% on all late or unpaid invoices after 60 days from the date of the original invoice. If a signed W-9 is required, please facsimile the request to 408-288-3860 and we will promptly return a signed copy.

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